Birchtree Lottery and Enrollment Procedures
Birchtree Charter School’s Open Enrollment period and lottery procedure will take place in the spring of the year of enrollment. All prospective students, grades Kindergarten through 8th, will be given the opportunity to enroll in the free public charter school, regardless of race, color, national or ethnic origin, religion, gender, social or economic status, or special needs.
The following shall be given preference for admission to the school:
- Children of founding families
- Siblings of students currently enrolled in the school (siblings are defined as any two students who share a legal parent/guardian)
- Children of school faculty and staff
Intent to enroll forms will be available no later than the last week of March from the Birchtree Charter School website and may be completed and submitted online from the Birchtree website. These intent forms should be completed and submitted as soon as possible but no later than the announced due date, so that should the need arise, those names will be included in the lottery (a random drawing). They will be dated according to when they are received.
After the due date, if the number of pupils who wish to attend the charter school exceeds the school’s capacity, attendance, except for preferences listed above, shall be determined by a lottery (a random drawing). The lottery will be held on the 3rd Wednesday of April at 7:00 pm at Birchtree Charter School. The results will be witnessed and parents will be notified of the results. Birchtree commits to making the lottery and enrollment procedures and practices clear and transparent to parents, staff and community.
Any applications received after April 20, 2016 will be dated and timed. Children listed on these applications will be added to the list for their grade in the order they are received. If openings are available, the children will be given a spot in Birchtree Charter School. If there are no openings, they will be added to the wait list.
As openings occur mid year, families on the waiting list will be contacted regarding the vacancy. They have 48 hours to accept the available opening. If they decline the offer, their name is removed from the waiting list and they must resubmit an intent form the following spring and participate in the stated admission procedures, including a possible lottery.